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Model 16 of 74 · Strategy & Governance

Asset Management Maturity Assessment

Assess how well your organisation tracks, maintains, and optimises the value of its physical and digital assets throughout their lifecycle.

Pillars & areas

Know

See what you have

  1. 01Asset Inventory & Visibility
  2. 04Risk & Criticality Assessment

Maintain

Keep it running

  1. 02Lifecycle Management
  2. 03Maintenance & Condition Monitoring

Optimise

Maximise value

  1. 05Performance & Utilisation
  2. 06Disposal & Renewal Planning

Levels

  1. 1Run-to-FailureFix when broken
  2. 2PlannedStructured & scheduled
  3. 3OptimisedData-driven & strategic

01 Asset Inventory & Visibility

Does the organisation know what it owns, where it is, and what state it is in?

0/4 answered

AIV-1How does your organisation maintain a record of its assets?

Think about whether there is a single, trusted source that lists all assets — or whether information is scattered across spreadsheets, email threads, and people's heads.

AIV-2How accurately can your organisation account for asset locations and assignments?

Consider whether you could confidently answer 'where is asset X right now?' for any significant asset in the organisation.

AIV-3How does your organisation handle asset discovery — finding assets it did not know about?

Think about whether unknown or unregistered assets surface regularly, and what happens when they do.

AIV-4How well does your asset data integrate with other business systems?

Consider whether your asset records connect to finance, procurement, IT service management, or facilities systems — or exist in isolation.

02 Lifecycle Management

Does the organisation manage assets from acquisition through to disposal with a deliberate, governed approach?

0/4 answered

LM-1How does your organisation decide when to acquire new assets?

Think about whether acquisition decisions are based on demonstrated need and analysis, or whether they happen on an ad-hoc basis driven by individual requests.

LM-2How does your organisation track where each asset is in its lifecycle?

Consider whether you know which assets are new, mid-life, approaching end-of-life, or overdue for replacement.

LM-3How are asset-related costs tracked over the life of each asset?

Think about whether you know the total cost of owning a particular asset — purchase price, maintenance, repairs, energy, licensing — or only the initial purchase cost.

LM-4How does your organisation manage asset warranties, contracts, and support agreements?

Consider whether warranty expiry dates and support contracts are tracked proactively, or only checked when something goes wrong.

03 Maintenance & Condition Monitoring

Is maintenance planned and informed by real data, or purely reactive?

0/4 answered

MCM-1How does your organisation approach asset maintenance?

Think about whether maintenance happens on a schedule, in response to breakdowns, or based on actual asset condition data.

MCM-2How does your organisation track and respond to asset condition?

Consider whether you have objective data about the health of your assets, or whether condition is assessed only when someone physically inspects them.

MCM-3How well does your organisation track maintenance history and outcomes?

Think about whether you could pull up a complete maintenance record for a given asset — what was done, when, by whom, and what it cost.

MCM-4How does your organisation prioritise which assets receive maintenance first when resources are constrained?

Consider whether maintenance priority is driven by who shouts loudest, or by a structured assessment of criticality and risk.

04 Risk & Criticality Assessment

Does the organisation understand which assets matter most and what happens if they fail?

0/4 answered

RCA-1How does your organisation determine which assets are critical?

Think about whether there is a documented classification of assets by their importance to operations, safety, revenue, or compliance.

RCA-2How does your organisation assess and manage the risk of asset failure?

Consider whether the likelihood and consequence of each asset failing have been formally evaluated, or whether risk is only understood after a failure occurs.

RCA-3How does your organisation manage single points of failure in its asset base?

Think about whether you know which assets, if they failed, would halt operations with no backup or workaround available.

RCA-4How does your organisation ensure compliance and regulatory obligations related to assets are met?

Consider assets subject to safety inspections, environmental regulations, licensing requirements, or industry certification standards.

05 Performance & Utilisation

Does the organisation measure whether its assets are delivering value and being used efficiently?

0/4 answered

PU-1How does your organisation measure asset utilisation?

Think about whether you know how often and how intensively your assets are actually used — versus sitting idle or underutilised.

PU-2How does your organisation measure the performance of its assets against expected outcomes?

Consider whether you track whether assets are delivering the output, quality, or efficiency they were acquired to provide.

PU-3How does your organisation manage the availability and downtime of critical assets?

Think about whether you track how much time critical assets are unavailable due to maintenance, breakdowns, or other causes.

PU-4How does your organisation identify and act on opportunities to share or consolidate assets?

Consider whether teams or departments hold duplicate assets that could be pooled, or whether underused assets in one area could serve another.

06 Disposal & Renewal Planning

Does the organisation plan ahead for asset replacement and dispose of assets responsibly?

0/4 answered

DRP-1How does your organisation plan for asset replacement and renewal?

Think about whether asset replacement is budgeted and scheduled in advance, or handled as an emergency when assets fail.

DRP-2How does your organisation decide whether to repair, refurbish, or replace an ageing asset?

Consider whether these decisions are based on data and analysis, or on gut feeling and available budget.

DRP-3How does your organisation handle the disposal of assets that are no longer needed?

Think about whether disposed assets are tracked, data is securely wiped, environmental obligations are met, and residual value is recovered.

DRP-4How does your organisation manage technology obsolescence and end-of-support risk?

Consider whether you proactively track vendor support timelines and plan transitions before assets become unsupported.

Self-assessment report

Asset Management

Answer the questions above and your report builds here: an overall score, a score and target for each area, and the three changes that matter most.

About this model

About the Asset Management maturity model

Organisations depend on their assets — physical equipment, IT infrastructure, vehicles, facilities, and digital systems — to deliver services, generate revenue, and operate safely. Yet many organisations manage these assets reactively: running them to failure, replacing them in a panic, and never knowing the true cost of ownership. The result is wasted capital, unplanned downtime, and avoidable risk.

Mature asset management is not about tracking serial numbers in a spreadsheet. It is about making deliberate, evidence-based decisions across the full lifecycle of every significant asset — from the moment it is acquired to the day it is responsibly disposed of. Organisations that do this well spend less, experience fewer surprises, and extract more value from what they already own.

This model assesses how well your organisation manages the visibility, condition, performance, risk, and lifecycle of its assets. It applies equally to physical assets (plant, equipment, vehicles, buildings) and digital assets (servers, network infrastructure, software, devices), and is designed to surface practical gaps regardless of your industry or scale.

24 questions across 6 key areas, assessing your organisation's ability to track, maintain, and optimise the value of its assets throughout their lifecycle. Takes approximately 10-15 minutes to complete.

Scoring is based on 3 maturity levels per question. Your overall score reflects the average maturity across all areas, giving you a clear picture of where your asset management capability is strong and where it needs investment.

Who this assessment is for

  • Facilities, operations, and infrastructure managers
  • IT asset managers and service management leads
  • Finance teams responsible for capital planning and depreciation
  • Risk and compliance officers overseeing asset-related obligations
  • COOs and operational leaders accountable for asset performance
  • Procurement teams involved in asset acquisition and disposal
  • Anyone responsible for maintaining, replacing, or budgeting for organisational assets

The three maturity levels

  • Level 1 — Run-to-Failure: Assets are managed informally, if at all. There is no reliable register, maintenance happens only when something breaks, and replacement is handled as an emergency. The organisation does not know what it owns, what condition it is in, or what it costs to operate. Decisions are based on individual judgement, available budget, and urgency rather than data. Risk from asset failure is understood only after incidents occur.
  • Level 2 — Planned: A structured approach exists. Assets are registered in a central system with key details such as location, owner, and condition. Preventive maintenance schedules are in place for critical assets. Replacement is planned and budgeted in advance. The organisation can answer basic questions about its asset base and makes informed decisions for significant items — though gaps remain in coverage, data quality, and integration with other business functions.
  • Level 3 — Optimised: Asset management is strategic and data-driven. The organisation models total cost of ownership, monitors condition and performance in real-time, and makes investment decisions that maximise long-term value. Asset data is integrated across finance, procurement, operations, and risk systems. Renewal planning is funded years in advance. Compliance obligations are managed proactively. The organisation continuously improves its asset management practices based on performance data and lessons learned.

The 6 areas assessed

  1. Asset Inventory & Visibility — Does the organisation know what it owns, where it is, and what state it is in?
  2. Lifecycle Management — Does the organisation manage assets from acquisition through to disposal with a deliberate, governed approach?
  3. Maintenance & Condition Monitoring — Is maintenance planned and informed by real data, or purely reactive?
  4. Risk & Criticality Assessment — Does the organisation understand which assets matter most and what happens if they fail?
  5. Performance & Utilisation — Does the organisation measure whether its assets are delivering value and being used efficiently?
  6. Disposal & Renewal Planning — Does the organisation plan ahead for asset replacement and dispose of assets responsibly?

How this model relates to other frameworks

  • ISO 55001 — Asset Management Systems (the international standard for asset management)
  • IAM Asset Management Anatomy — Institute of Asset Management's 39-subject framework
  • PAS 55 — Publicly Available Specification for physical asset management (predecessor to ISO 55001)
  • ITIL Asset and Configuration Management — IT-specific asset and configuration item practices
  • NIST SP 1800-5 — IT Asset Management guidance for cybersecurity
  • GASB Statement No. 34 — Government accounting standards for capital asset reporting
  • IIMM (International Infrastructure Management Manual) — Infrastructure asset management best practice

Frequently asked questions

What is the Asset Management maturity model?

Assess how well your organisation tracks, maintains, and optimises the value of its physical and digital assets throughout their lifecycle. It is an original, simplified model with three maturity levels (Run-to-Failure, Planned and Optimised), assessed through 24 questions across 6 areas: Asset Inventory & Visibility, Lifecycle Management, Maintenance & Condition Monitoring, Risk & Criticality Assessment, Performance & Utilisation and Disposal & Renewal Planning.

How long does the Asset Management assessment take?

Most people finish in 10–14 minutes. Each of the 24 questions has three concrete answer options. Your progress is saved in the page URL, so you can bookmark it and come back later.

How is the score calculated?

Each answer scores 1 (Run-to-Failure), 2 (Planned) or 3 (Optimised). An area's score is the average of its answered questions, and the overall score is the average of the area scores, so every area counts equally. Scores run from 1.0 to 3.0.

Is my data stored or shared?

No. Your answers are never sent to a server. They are stored only in the page URL, which you control. Copy the link to share results with colleagues, or export a PDF or CSV report.

How should I use the results?

Start with "Where to focus" in your report. It lists the questions with the biggest gap to the target you set for each area, and shows what the next level looks like in practice. For a fuller picture, ask several people from different teams to complete the assessment and compare their links. Differences in perception are often as revealing as the scores themselves.